1. Objective

This Policy provides information about transport operations, transport charges, and the guidelines for availing transport services. The policy may be revised by the university from time to time or as and when required as per the circumstances arises due to influence in the market, without any prior information.

2. Short Title, Application, and Commencement

 (a) This Policy shall be called the “SGT University Transport Policy, 2022 for Students of the University”.

(b) This Policy shall supersede any transport operation guidelines or policy framed/approved earlier to this policy.

This Transport Policy shall come into force with effect from the date of its approval by the Board of Management or by the Vice Chancellor in anticipation of the approval of Board of Management by exercising the powers vested upon him by Statute 7 (iii) (c) of the First Statutes of the university.

3. Scope of the policy

The applicability of this Policy shall extend to all the students of the university.

4. Procedure for availing of the transport facility

(a) Use of Transport facility is optional and cannot be claimed as a right by any student.

(b) The student, who wants to avail the transport facility, will be required to submit a written request on the prescribed application form through their respective Student Section, as well as students’ need to apply for transport facility on ERP through their own log-in otherwise transport facility request will not be approved by the Transport Department.

(c) The application form for availing the transport facility shall be signed by the student and their Parents/Guardian. The original application form needs to be submitted to their respective Student Section.

(d) After verification of the details of the student, the Student Section will forward the application forms to the Transport Department.

(e) Transport Department will be responsible to cross verify the details i.e. Route Number and Destination and approve the transport request submitted by the students on ERP.

(f) After receiving the approval message on ERP for availing the transport facility, the students need to pay the requisite charges through ERP only. Approval from the transport manager, the transport fee should be deposited as prescribed by the university.

(g) Students who wish to discontinue the transport facility will be responsible to deposit their bus pass to the Transport Department immediately along with such request through ERP only otherwise the prescribed charges will be applicable till they submit their bus pass.

(h) Students will not be allowed to travel or change the assigned route without prior written permission otherwise disciplinary action will be However, the University reverse the rights to change the assigned route or merge the routes due to any administrative reasons.

(i) Any student found travelling in University Bus will be dealt severely and the case will be referred to the Disciplinary Committee for recommendation of the Disciplinary Action as per University rules.

(j) If any official of the University asks for the bus pass, student will be liable to show the same otherwise will be dealt severely and will be considered illegal travelling.

5. Transport Charges

(a) For payment of Transport Charges, the Academic Session will be considered from 01st August to 31st July of next year for annual mode programs and from 01st August to 31st January of next year for semester mode programs.

If any student joins the transport facility between 1 to 15th day of the month, full month charges will be applicable and if joins after 15th day of the month, half month charges will be applicable.

If any student secure admission after 01st August and joins the transport will be required to pay the fee from that particular month to 31st January or 31st July of next year as applicable.

(b) Partial transport charges will not be accepted by the University.

(c) Once paid, the transport charges will neither be refundable nor transferable in any any condition.

(d) The Transport Charges for the session 2022-23 will be effective from 01st August, 2022 will be as follows :

(e) The transport fee will be increased 10% every year.

(f) Fine/Penalty as applicable in case of any misconduct/travelling etc. will be as given in below table :

6.  Transport Bus Pass/ ID Card

(a) Till the issue of the Bus Pass by the Student Section, students must carry their receipt of the transport charges which will be valid for a period of seven days from the payment otherwise students will be charged fine of 200/- per day.

(b) After verification of all the details of the students, the Transport Department will print the Bus Passes and forward to the concerned Student Section.

(c) Student Section will be responsible to contact the students and issue their bus pass well within the the time.

(d) Student is not allowed to board the bus without valid bus pass.

(e) It is mandatory for students to carry their bus pass while utilizing the transport facilities of the University. Furthermore, they must produce the same when requested so by the concerned authorities, failing to do so will incur a fine as per University rules.

(f) Students will be responsible to apply for renewal through ERP only before 7 days from the expiry date, otherwise they will not be permitted to board the

(g) Bus pass cannot be transferred from one person to another. The bus pass owner must be the sole user of the pass. Transferring or sharing of a pass is If such activity occurs, transport facility of both participating parties’ will be discontinued with fine as per transport policy.

(h) In case of loss or damage of bus pass issued by the University, student must report the matter in writing to Transport Department through their respective Student In this case, the duplicate bus pass will be issued on payment of Rs. 200/-.

7. General Rules

(a) Transport facility is provided on the first come first serve basis to those students who agree to abide by the transport rules of the institutions. The student who wishes to avail this facility is required to pay the transport fee as prescribed by the University.

(b) All Instructions, including the maintenance of discipline is a prerequisite for availing the transport service of the University.

(c) Eatables/Cold drinks are not allowed in the bus.

(d) Disciplinary action will be taken in case of any kind of obscene activities in the bus.

(e) Misbehaviour of any kind with the driver, conductor and transport staff will not be tolerated.

(f) Student(s) should board the transport vehicle from the assigned boarding point/location No student will be allowed to board or alight other than the allotted boarding point(s)/location(s).

(g) Buses will stop only at designated No request will be considered for inter mediatory stoppage.

(h) Routes and boarding points are indicative and are subject to change based on circumstances.

(i) Transport users must reach at their respective stops at least 5 minutes before the scheduled time of the stop. Buses will run at the scheduled time except in case of traffic/technical problems. The normal timings for the University bus are as follows:

• • Arrival in University campus: 08:50 m.
  • Departure from University campus: 04:10 m.

(j)  The University reserves the right to withdraw or change the allotted transport vehicle as deemed appropriate. In case of any breakdown of buses due to mechanical fault or any other reason, no reimbursement /compensation shall be paid.

(k) For Maintaining the security, the University reserves the rights to inspect the personal belonging(s) of the student(s) during transit or otherwise in or outside the University campus.

(l)  The University will not be liable for any damage or loss of belonging(s) of the student while on board the transport vehicle or otherwise.

(m) Hostellers are not allowed to board the bus.

(n) Misuse of mobile phones in any manner including activities amounting to cybercrime and viewing of questionable websites in the bus is prohibited.

(o) After two misconducts the bus services of the students will be withdrawn.

8. Steps to follow for discontinuation of the transport facility

(a) Students, who intends to discontinue the transport facilities, shall apply to the student section duly verified by the concerned faculty member along with a copy to the transport in-charge.

(b) The Student section shall be responsible to inform the transport in charge in case of long absenteeism or termination of any student.

Certified that we have gone through the above Transport Rules and Regulations (From Sl No. 1 to 08) and undertake to abide by the same in letter and spirit 

[Note – For any other rules and notice, students will be informed separately by the management from time to time through notice to the notice board / website or any other manner.]

DECLARATION BY THE STUDENT

I hereby declare and inform that I have read rules and regulation of availing transport facility and assure that I will abide by the same. In case of any violation of any rules and regulations, my bus services may be terminated with immediate effect with the forfeiture of the balance transport fee.

Signature of the Student                                   Signature of the Father/Guardian

Name :                                                                                                          Name :

Mobile No:                                                                                                   Mobile No :

Place :                                                                                                           Place :

Date :                                                                                                             Date :