Privacy Policy :

Shree Guru Gobind Singh Tricentenary University, Gurugram, Haryana – 122505 (A Unit of Dashmesh Educational Charitable Trust), (hereinafter referred to as “SGT University”, “University”, “we”, “us”, “our”) is committed to protecting the privacy and personal data of all users who access or use its website, portals, applications and digital services (collectively, the “Platform”).
This Privacy Policy is framed in accordance with applicable Indian laws including:

Information Technology Act, 2000 and Rules thereunder
Information Technology (Intermediary Guidelines and Digital Media Ethics Code) Rules, 2021
Digital Personal Data Protection Act, 2023
Applicable regulatory and educational norms in India

By accessing or using the Platform, you agree to the terms of this Privacy Policy.

1. Definitions

Personal Data means any data about an individual who is identifiable by or in relation to such data including name, contact details, academic records, identifiers and online data.
Sensitive Personal Data includes health data, biometric data, financial information, government identification numbers, disability details and any data requiring higher protection under law.
User / You means any person who accesses or uses the Platform including students, applicants, parents, faculty, staff, partners and visitors.

2. Purpose of Data Collection

The Platform is operated to:

Provide information about University programs, admissions, courses, research and facilities
Process applications and admissions
Maintain academic and administrative records
Communicate with students, parents and applicants
Provide placement, alumni and career services
Support study abroad and international collaborations
Comply with statutory and regulatory obligations

3. Information We Collect

We may collect the following categories of Personal Data:

a. Identity and Contact Information

Name, address, email ID, mobile number, date of birth, photograph, details of immediate family members such as parents, guardians, and spouse (if applicable).

b. Academic and Professional Information

Educational qualifications, marksheets, transcripts, enrollment records, course preferences, placement data.

c. Government Identifiers

PAN, Aadhaar, passport or other identification where required for verification, scholarships, or international admissions, strictly in accordance with law.

d. Financial Information

Course or program related payment records and the bank account details through which the student (parent or any) has made payments. The University does not store any digital banking information, debit or credit card details, or passwords.

e. Communication Information

Emails, messages (including SMS, WhatsApp, RCS, or any), notifications, phone calls, enquiry forms, and other methods of communication related to the course or program attended, placements, alumni status, feedback, support, or any other communications concerning the university’s offerings.

f. Technical and Usage Data

IP address, browser type, device information, cookies, log files and usage statistics.

g. Sensitive Data (where applicable)

Health, disability or any personal data provided voluntarily or required for accommodation or statutory compliance.

4. Method of Collection

Personal Data is collected:

When you register or submit forms on the Platform
When you apply for admission or services
When you communicate with the University
Through cookies and analytics tools
From authorized third parties such as examination boards, partner institutions and payment gateways

5. Lawful Basis for Processing

We process Personal Data on the basis of:

Your consent
Performance of contractual and academic obligations
Compliance with legal and regulatory requirements
Legitimate interests of the University
Protection of vital interests
Public interest and educational objectives

6. Use of Personal Data

Personal Data is used to:

Process admissions and enrollment
Provide academic and administrative services
Send notices, alerts and updates
Process fees and refunds
Conduct institutional research and analysis
Improve Platform services
Ensure security and prevent fraud
Meet legal and regulatory requirements

Marketing communications are sent only where permitted by law or with consent.

7. Cookies and Tracking Technologies

We use cookies and similar technologies to improve user experience, maintain sessions, analyze traffic and personalize content. Users may manage cookie settings through their browser. Disabling cookies may limit some Platform features.

8. Sharing and Disclosure of Personal Data

Personal Data may be shared with:

Authorized University departments and staff
Partner institutions where you apply or show interest
Payment processors and banks
Government authorities and regulators as required by law
IT service providers under confidentiality agreements
Courts and law enforcement agencies pursuant to legal process

We do not sell or rent Personal Data.

9. International Data Transfers

Where required for study abroad or technical services, Personal Data may be transferred outside India with appropriate safeguards and in accordance with applicable law.

10. Data Retention

Personal Data is retained only for as long as necessary for:

Academic and administrative purposes
Legal and regulatory compliance
Accounting and audit requirements
Dispute resolution

Indicative retention:

Student academic records: as per regulatory requirements
Financial records: minimum 8 years
Application data: minimum 7 years

After the retention period, data is securely deleted or anonymized.

11. Data Security

The University implements reasonable technical and organizational measures including access controls, encryption where appropriate, secure servers and monitoring systems to protect Personal Data.
In case of a data breach, the University will take necessary steps in accordance with applicable law.

12. Children and Minors

Users below 18 years of age must use the Platform under the supervision of a parent or legal guardian. The University does not knowingly collect Personal Data of minors without lawful consent.

13. Rights of Users

Subject to applicable law, you have the right to:

Access your Personal Data
Correct inaccurate data
Request deletion
Withdraw consent
Object to processing
Request data portability
File a grievance with the competent authority

Requests may be made to the Grievance Officer or Data Protection Officer.

14. Grievance Redressal and Data Protection Officer

In compliance with Indian law, the University has appointed a Grievance Officer and Data Protection Officer.

Grievance Officer / Data Protection Officer

Shree Guru Gobind Singh Tricentenary University (SGT University)
Chandu-Budhera, Gurugram, Haryana – 122505
Email: [email protected]
Grievances shall be acknowledged within 24 hours and resolved within 30 days.

15. Third Party Links and Social Media

The Platform may contain links to third-party websites. This Privacy Policy does not apply to such websites. The University is not responsible for their privacy practices. Users are encouraged to review the privacy policies of such websites independently.
Users should not share sensitive personal data on public social media channels.

16. Changes to this Privacy Policy

The University reserves the right to modify this Privacy Policy at any time. Updates will be published on the Platform and shall be effective from the date of publication.

17. Disclaimer

The University shall not be liable for any loss arising from disclosure required by law or from unauthorized access beyond reasonable security control.
Any personal information voluntarily shared beyond what is requested is done at the user’s own risk.

18. Governing Law and Jurisdiction

This Privacy Policy shall be governed by and construed in accordance with the laws of India. Courts at Gurugram, Haryana shall have exclusive jurisdiction.

Faculty